BadgeScan — Turn every badge scan into pipeline
BadgeScan is an event lead capture platform built for exhibitors, sponsors, and event marketing teams. Scan any badge QR code instantly using your smartphone, add context notes during the conversation, let AI enrich the contact automatically, and export directly to your CRM before you leave the venue.
Why BadgeScan?
Most trade show and conference leads are lost within 48 hours. Business cards get misplaced. Spreadsheets stay on personal phones. Rented scanners lock your data in a vendor portal and deliver a cold export weeks after the event. BadgeScan captures leads in real time — the moment you shake hands — and syncs them to your marketing stack immediately.
Key Features
- QR Code Scanning — Point your phone at any standard badge QR code. Contact info is captured instantly as a vCard, URL, or plain text.
- Badge Photo Capture — No scannable QR code? Snap a photo of the badge and AI reads the name, title, company, and contact details automatically.
- AI-Powered Enrichment — Automatically enhance contacts with company descriptions, LinkedIn profiles, industry tags, and seniority signals using AI.
- CRM Integrations — Push leads directly to Mailchimp, HubSpot, Klaviyo, Constant Contact, or GlassHive. One-click export to your CRM.
- CSV and vCard Export — Download contacts as CSV spreadsheets or vCard files compatible with any CRM, email client, or phone.
- Team Management — Invite your team, assign roles, and track performance with real-time leaderboards. All scans pooled under one org account.
- Mobile-First Design — Built for the conference floor. Works like a native app on iPhone or Android — no download required.
- Offline Mode — Keep scanning even without Wi-Fi. Scans save locally and sync automatically when you reconnect.
- Duplicate Detection — Automatically spots duplicate contacts when you scan. Merge with one tap to keep your data clean.
- Badge Designer — Create and print professional event badges for your own events. Customizable templates, QR codes, and bulk attendee import.
- Event Analytics — Track scan volume, enrichment rates, and CRM exports per event. See which conferences generate the most pipeline.
- Enterprise Security — Two-factor authentication, encrypted data, Google SSO, and org-level access controls.
CRM Integrations
BadgeScan connects natively to the most popular email marketing and CRM platforms:
- Mailchimp
- HubSpot
- Klaviyo
- Constant Contact
- GlassHive
For any other platform, export a full CSV or vCard file from any event.
Who Uses BadgeScan
- Trade show exhibitors — Capture every conversation without renting expensive hardware. All your team's scans in one dashboard.
- Event sponsors — Get real-time lead data with context instead of a cold list weeks after the show.
- Conference speakers — Scan attendees after your session, add a note, and follow up with context.
- Startup founders — At investor conferences and industry events, every connection counts. Keep them all.
- Marketing teams — Tag leads by event, enrich with AI, and push to your demand gen workflow the same day.
Pricing
BadgeScan starts free — no credit card required. Plans scale up as your team grows:
- Free — $0. Unlimited QR scanning, badge photo OCR, up to 10 exports per event.
- Event Pass — $49/event. Unlimited exports, AI enrichment, CRM integrations for a single event.
- Pro Scanning — $499/year (~$42/mo) or $59.99/month. AI enrichment, all CRM integrations, team management, unlimited events.
- Badge Creation — $449/year or $49.99/month. Design and print custom event badges with QR codes.
- Pro + Creation Bundle — $799/year or $99.99/month. Pro Scanning and Badge Creation in one subscription — save $300/year vs. buying separately.
No credit card required to start. Create your free account.
Frequently Asked Questions
- Does BadgeScan work without renting hardware?
- Yes. BadgeScan runs on any iOS or Android smartphone using the native camera. No hardware rental, no on-site vendor dependency.
- What badge types can BadgeScan read?
- BadgeScan reads any QR code badge that encodes contact info as a vCard, URL, or plain text. For badges without QR codes, the photo capture mode uses AI to read any printed badge.
- Can multiple team members scan at the same event?
- Yes. Each team member gets their own account under your organization. All scans are pooled automatically into one shared contact list with a performance leaderboard.
- Does BadgeScan work offline?
- Yes. BadgeScan caches scans locally when there's no Wi-Fi and syncs automatically when connectivity is restored — essential for venues with unreliable internet.
- How does AI enrichment work?
- After scanning, BadgeScan's AI layer automatically looks up and adds company descriptions, LinkedIn profiles, industry categories, and seniority signals to each contact.